# Email Auto-Reply for Business Inquiries: Monitor your inbox for cooperation and quotation requests, auto-reply with your pricing, and get notified when someone accepts.

Source: https://zentor.ai/use-cases/automated-email-auto-reply-business-inquiries

Email auto-reply for business inquiries: Zentor scans Gmail for quotation asks, sends your pricing template, and alerts you when a client says yes.

## Prompt

```text
I get a lot of duplicate emails asking for cooperation and quotations. My price is $500 for a 5-8 minute service and $200 for a short one. Reply to these for me.
```

Variations:

- **Inbox triage**: I spend hours every morning sorting through emails. Categorize my inbox, pull out action items with deadlines, and send me a morning summary.
- **Renewal reminders**: Monitor Shopify users whose subscription ends in 10 days and have not renewed, and send them renewal emails. Show me the draft first.
- **Support triage**: Take this support inbox export and group urgent bugs, billing issues, and enterprise-risk threads into one concise operations brief.

## How it works

1. **Say your rates and what to auto-reply**: Pricing, inquiry types, keywords, and how often to check. Plain English is enough.
2. **Zentor scans the inbox and sends replies**: It matches real inquiry threads, sends your pricing template, and logs each send so the same person is not pinged twice.
3. **Get alerted when someone accepts**: Follow-up replies with agree, confirmed, or yes trigger a notification so you can close without refreshing Gmail.

## What you can track

- Quotation and cooperation asks: Threads that want pricing, partnership, or a sample before they buy.
- Acceptance follow-ups: Replies that say yes, confirmed, or send the contract.
- Inbox categories: Urgent, waiting on you, FYI, and noise, without a rules spreadsheet.
- Renewal windows: Customers whose subscription ends soon and have not renewed.
- Support risk clusters: Bugs, billing, and accounts that look ready to churn.
- VIP senders: Key clients and investors that should never sit unread.

## Comparison

| Feature | Gmail Filters | Boomerang for Gmail | Zentor |
|---|---|---|---|
| Natural language setup | No, rule-based only | No, manual rules per scenario | Yes, just describe what you want |
| Intent-based email detection | Keyword match only | Schedule and keyword triggers | AI reads intent and context |
| Duplicate reply prevention | No built-in tracking | Manual follow-up reminders | Automatic reply log |
| Acceptance monitoring and alerts | Not available | Generic read receipts | Watches replies and notifies you |
| Custom pricing templates | Static canned responses | Static text snippets | Plain English templates, editable anytime |
| Cost shape | Free but limited | Paid plan for templates | Automation on the inbox you keep |

## FAQ

### How does Zentor automatically reply to business inquiry emails?

A scheduled Gmail scan plus an intent check. The scan pulls unread threads; the check decides which are real pricing or cooperation asks versus newsletters or cold outreach. Matches get a reply from your template; everything else stays untouched. A reply log keeps the same thread from being pinged twice.

### Can I customize the auto-reply pricing template?

Yes. Edit a markdown template in plain text. Swap pricing, add a repeat-client discount, drop in a portfolio URL, or rewrite the tone. Changes apply on the next scan, and you can keep separate templates for different inquiry types.

### What email providers and notification channels are supported?

Gmail today, via the Google Workspace connector. Acceptance alerts can land in Telegram, email, or the Zentor app. Outlook and other providers are on the roadmap.

### How often does Zentor check for new quotation requests?

You set the schedule. Default is twice a day at 10am and 4pm. Hourly, every few hours, or once a day all work. You can also trigger a manual scan any time.

### Can I use this with email sources besides Gmail?

Gmail only for now. Forwarding from Outlook or Yahoo into Gmail works as a stopgap. Native Outlook, Yahoo, and IMAP are on the roadmap.

### Is this better than Gmail filters or canned responses?

Gmail filters match keywords and send static text. Zentor reads the whole thread, skips newsletters and cold spam, logs replies so duplicates stop, and watches for acceptance so you get notified when a lead says yes.